Privacy Policy

Purpose

Categories of personal data

Sources 

Legal basis for the processing

Recipients

Data retention

We process your personal data for the purpose of creating your user profile on mit.dk for you to be able to use the platform.

· Accept of Terms and Conditions 

· Public user ID

· mit.dk user ID

· IP addresses

· Access token

· Notification settings

· Device-ID

· Device type

· Access rights

· UUID

· Application (web/app)

· Operating system (iOS/android)

Specifically for private users of mit.dk

Additional personal data:

· National identification number

· • Consent to the processing of national ID (CPR-no.)

nummer

· • Consent to processing name

and address (Match)

Specifically for Business users
of mit.dk

Ordinary personal data:

· Name of the company 

· Commercial Registration Number

· RID number (employee ID)

· Directly from you

· Public entities, registries, and/or advisers

· Agency for Digital Government in relation to name, name of the company, telephone number, e-mail, user information, Commercial Registration Number (CVR-no.)

Ordinary personal data:

Consent: Our processing of your name and address is based on your consent, pursuant to GDPR Article 6.1.a to be able to identify you as a user if you have consented to Match.

Contract: Except for personal data listed below in relation to legitimate interest, we process your ordinary personal data for the purpose of fulfilling an agreement to which you are a party, cf. GDPR Article 6.1.b.

Legitimate interests: To pursue our legitimate interest, as described below, we process information about your notification settings and we retain your acceptance of the Terms and Conditions, as well as your consent to the processing of your national identification number and Match based on GDPR Article 6.1.f. 

We store your acceptance of
the Terms and Conditions, and your consent to the processing of national identification number and Match to document your user registration and your consent to the processing the national identification number and Match. 

We process personal data regarding your notification settings to send you notifications, e.g., in relation to new post.

Additional personal data:

Consent: Our processing of your national identification number is based on your consent, cf. the Danish Data Protection Act, Section 11.2.2, with the purpose of uniquely identifying you as a user and to support you in relation to your use of mit.dk.

· Netcompany Poland Sp. Z.o.o

·  Other companies in the Netcompany group located testtte if applicable

· Agency for Digital Government

We will retain your personal data as long a user profile has been created on mit.dk and until 12 months from deactivation of the user profile.

We will retain documentation of your acceptance of the Terms and Conditions for 5 years after termination of your profile on mit.dk to document the legal basis for processing.

The retention period for personal data may in certain situations be shorter or longer, e.g., if the processing is necessary for the pursuit, exercise, or defence of a legal claim, or if necessary to comply with legal obligations of erasure or retention.

Specific for private users of mit.dk:

We will retain documentation of your consent to the processing of your national identification number for 5 years after your user profile on mit.dk has been terminated.

We retain your consent for Match as long as you are signed up for Match and we will erase your consent immediately after you withdraw it. The consent will remain in the application log for up to 12 months following the withdrawal.
The address will be deleted after the next synchronization with the CPR registry.

Specifically for business users of mit.dk:

We will retain the company registration number and documentation of consent to the processing of the company registration number for 5 years after the termination of your user on mit.dk..

We process your personal data to be able to update your contact information. 

We do this, i.e. by automatic updates through the Agency for Digital Government, if you have consented to this and by continu-ously reminding you to update your information.

Ordinary personal data:

· Name

· Telephone number

· E-mail address

· Access rights

· Consent for the processing of

kontaktoplysninger via

Agency for Digitisation

· Public user ID

· mit.dk user ID

· IP addresses

· Device-ID

· Device type

· Application (web/app)

· Operating system (Android/iOS)

· Push notifications

Specifically for Business users of mit.dk

Ordinary personal data:

· Name of the company 

· Commercial Registration Number

· Directly from you

· Public entities, registries,
and/or advisers

· Agency for Digital Government in relation to name, name of the company, telephone number, e-mail, , user information, Commercial Register Number, production entity number, and SE number.

Ordinary personal data:

Consent: our processing of your personal data through the Agency for Digital Government is based on your consent, cf. GDPR Article 6.1.a.

Legitimate interests: To pursue our legitimate interest, as described below, we process your personal data, cf. GDPR Article 6.1.f.

We ask you to regularly update your contact information to comply with our agreement with the Agency for Digital Government as a public viewer client, to ensure that you receive information about new post and other important messages, and to improve the user experience.

· Netcompany Poland Sp. Z.o.o· Other companies in the Netcompany group located within the EU/EEA, if applicable

· Agency for Digital Government

The retention period for personal data may in certain situations be shorter or longer, e.g., if the processing is necessary for the pursuit, exercise, or defence of a legal claim, or if necessary to comply with legal obligations of erasure or retention.

We process your personal data for the administration of your continuous use of mit.dk. 

Administration of your continuous
se includes the processing of personal data when you login to mit.dk, for
for security reasons, including verification of your identity by the login on mit.dk, as well as the processing of personal data in relation to the maintenance of mit.dk. 

Additionally, we anonymize your personal data for the purpose of creating statistics and analysis of the use of mit.dk. 

Ordinary personal data:

· Name

· Address

· E-mail address

· Telephone number

· IP addresses

· Receipt of notifications 

· Access rights

· User information, including

offentlig public user ID and mit.dk

user ID

· UUID

· • Preference settings, e.g.,

language  

· Device ID

· Device type e.g., iPad or

iPhone 

· Access token

· The application used

(web/app)

· Operating system (iOS/android). PID number (user ID)

· Information that appears in our acitivtylog, regarding significant perfomed actions in mit.dk and time of the action, e.g., time of login, number of login whether post has been read, moved, or deleted whether folders has been created or renamed and receipts of notifications. 

· Information in our application log logs all actions on mit.dk  and network calls  made by the viewer client mod to the backend.

· Information in our firewall log includes all solutions hosted by mit.dk. The firewall log records all network calls to our data centre.

Specifically for private users of mit.dk

Additional personal data:

· National identification number

· • Consent to processing name

and address (Match)

Specifically for Business users of mit.dk

· Commercial Registration Number

· Name of the company

· Status of the company

· RID number (employee ID)

· Directly from you

· Public entities, registries,

and/or advisers

· Agency for Digital Government in relation to PID number. 

Ordinary personal data:

Consent: Our processing of your name and address is based on your consent, pursuant to GDPR Article 6.1.a to be able to identify you as a user if you have consented to Match.

ContractExcept for personal data listed below in connection with legitim interests, we process your ordinary personal data for the purpose of fulfilling an agreement to which you are a party, cf. GDPR Article
Article 6.1.f. 

Legitimate InterestsTo pursue our legitimate interest, as described below, we process information about your notification settings, preference settings, and information in our logs, cf. GDPR Article 6.1.f. 

We process personal data
om dig for at kunne administrere din bruger på mit.dk, herunder i forbindelse med dit ophør som bruger på mit.dk. 

We process personal data recorded in logs for security purposes with the aim of ensuring the integrity, accessibility, and confidentiality of your personal data, including in relation to a breakdown of mit.dk, where our application log captures a snapshot of mit.dk.

We process your personal data to document your user registration, your continuous use of mit.dk, and your request of termination of your user profile at mit.dk.

Additional personal data:

Consent: Our processing of your national identification number is based on your consent, cf. the Danish Data Protection Act, Section 11.2.2, with the purpose of uniquely identifying you as a user and for you to receive post from private companies and organisations.

We kan dele dine personoplysninger med: 

· Netcompany Poland Sp. Z.o.o

· Other companies in the Netcompany group located within the EU/EEA, if applicable

· Agency for Digitisation

We will retain documentation of your consent to the processing of your national identification number for 5 years after your user on mit.dk has been terminated.

We retain your consent for Match as long as you are signed up for Match and we will erase your consent immediately after you withdraw it. The consent will remain in the application log for up to 12 months following the withdrawal.
The address will be deleted after the next synchronization with the CPR registry. 

If you contact our customer support, we process your personal data to support you in relation to your use of mit.dk.

Private users and business users of mit.dk:

Ordinary personal data:

· Name

· E-mail address

· Telephone number

· IP addresses

· Information about your communication with us, e.g., in relation to your contact with vores our customer support, including date and time for your inquiry, your case number and the type of inquiry, any attachments, information about your calls, including date and time, waiting time, length of the call, and session ID, and types of questions

· In certain cases we need to know what operating system you use (iOS/android)

· Device ID

· Device type

Specifically for private users

of mit.dk 

Additional personal data:

· National identification number

· Address

We collect your personal data from the following sources:

· Directly from you

· Public entities, registries,

and/or advisers

Ordinary personal data:

Legitimate Interests: We process ordinary personal data about you to pursue our legitimate interest as described below, cf. GDPR article 6.1.f.

We process personal data about you to support you in relation to your use of the mit.dk platform.

Additional personal data:

Consent: Our processing of your national identification number is based on your consent, cf. the Danish Data Protection Act, Section 11.2.2, with the purpose of uniquely identifying you as a user and to support you in relation to your use of mit.dk.

· Netcompany Poland Sp. Z.o.o

· Other companies within the Netcompany Group located within the EU/EEA, if applicable.

· Our (IT suppliers) data processors, who process and store personal data on our behalf.

Information about your calls, including phone numbers, will be retained for 3 months after your inquiry.

Information about your communication with us pr. e-mail is stored for 5 days after your inquiry has been replied to.

The retention period for personal data may in certain situations be shorter or longer, e.g., if the processing is necessary for the pursuit, exercise, or defence of a legal claim, or if necessary to comply with legal obligations of erasure or retention.

#5 – Use of mit.dk's website

When you visit our website, www.mit.dk we collect personal data about your user behaviour by using cookies.

The purpose of the processing of the personal data is to provide you with access to the website and optimise and develop the user experience on our website.

You can read more about our use of cookies in our cookie policyhere.

Ordinary personal data

· Cookie consent

· Visitor ID

· IP addresses

· Preference settings, e.g., language

· Browser type and version

· Operating system (iOS/android)

You can read more about our use of cookies in our cookie policyhere.

We collect your personal data
from the following sources: 

· Directly from you

Ordinary personal data:

Legitimate Interest: We process your general personal data, as described below, to pursue our legitimate interests, cf. GDPR Article 6.1.f. .

We process your personal data to provide you with access to a user-friendlyg website.

We may share your personal data with: 

· Netcompany Poland Sp. Z.o.o

· Other companies within the Netcompany Group located within the EU/EEA, if applicable.

The exact retention period depends on the individual cookie. You can read more about our retention periods for cookies in mit.dk's cookie policy here.

#6 – Communication

We process your personal data in relation to our communication with you, e.g., by sending push messages, notifications, service messages, reminders, or messages regarding validation. .

· E-mail address

· Telephone number

· Access rights 

· Public user ID

· mit.dk user ID

· Notification settings

· Push notification settings

· Preference settings, e.g., language

· Device ID

· Device type

· Operating system (iOS/android)

· The application used 

(web/app)

Specifically for private users of mit.dk

Additional personal data:

· National identification number

Specifically for Business users of mit.dk

· Company nameCompany name

· Commercial Registration Number

We collect your personal data from the following sources: 

· Directly from you

· Public entities, registries,

and/or advisers

Ordinary personal data:

Legitimate Interest: We process your general personal data, as described below, to pursue our legitimate interests, cf. GDPR Article 6.1.f. .

We process your personal data to communicate relevant information to you regarding your use of mit.dk,
including in relation to e.g., updates on user terms, sending out service messages and notifications on new post in your post.

Additional personal data:

Consent: Our processing of your national identification number is based on your consent, cf. the Danish Data Protection Act, Section 11.2.2, with the purpose of uniquely identifying you as a user and to support you in relation to your use of mit.dk.

We may share your personal data with: 

· Netcompany Poland Sp. z.o.o

· Other companies within the Netcompany Group located within the EU/EEA, if applicable.

· Our (IT suppliers) data processors, who process and store personal data on behalf of us

We will retain your personal data as long a as user has been created on mit.dk and until 12 months from deactivation of the user profile.

The retention period for personal data may in certain situations be shorter or longer, e.g., if the processing is necessary for the pursuit, exercise, or defence of a legal claim, or if necessary to comply with legal obligations of erasure or retention.

#7 – Newsletter and Contact form

We process your personal data to send you our newsletter if you have subscribed to receive news about mit.dk.

If you, as a company representative, has filled out our contact form, we process your personal data to get in touch with you regarding our product and services, to manage current or potential partnerships, to communicate with you, for marketing purposes, and to enhance our product and services.

Ordinary personal data:

· Name

· E-mail address

· Telephone number

· Date and time of consent given for the newsletter

Specifically for Business users of mit.dk

· Company name

· Industry

· Commercial Registration Number

We collect your personal data from the following sources: 

· Directly from you

We process the personal data you provide in the contact form to communicate with you, manage an existing or potential customer relationship, send you marketing materials, develop our business, and improve our product and services.

To pursue our legitimate interests, we retain your consent for the newsletter for documentation purposes, based on GDPR Article 6.1.f.

· Other companies within the Netcompany Group located within the EU/EEA, if applicable.

• Our (IT suppliers) data processors, who process and store personal data on our behalf.

We will retain personal data related to newsletters for two years, based on the guidelines of the Danish Consumer Ombudsman.

The retention period for personal data provided in the contact form depends, among other factors, on the content of your inquiry and whether you are a new or existing business customer..

The retention period for personal data may in certain situations be shorter or longer, e.g., if the processing is necessary for the pursuit, exercise, or defence of a legal claim, or if necessary to comply with legal obligations of erasure or retention.

We process your personal data if you have signed up for one of our webinars or other events, for the purpose of hosting the event, managing an existing or potential collaboration, communicating with you (e.g., event information and support), for marketing purposes, and for analysis and statistics to improve mit.dk.

We process the following categories of personal data about you: :

Ordinary personal data

· Name

· E-mail address

· Telephone number

· Job title and workplace

· Photo and video, including

any recordings

if the webinar is recorded

· Date and time of consent

· Any personal data you  share with us during the event

· Communication history

We collect your personal data from the following sources: 

· Directly from you

Ordinary personal data:

Consent:Our processing of your contact information to send newsletters is based on your consent, cf. GDPR Article 6.1.a.

Legitimate Interest: We process your general personal data, as described below, to pursue our legitimate interests, cf. GDPR Article 6.1.f. .

We process your personal data to communicate relevant information to you, including sending service notifications and updates, to develop our business, conduct statistics and analysis, and to further enhance our product and services.

· Other companies within the Netcompany Group located within the EU/EEA, if applicable.

· Our (IT suppliers) data processors, who process and store personal data on our behalf.

The retention period for personal data may in certain situations be shorter or longer, e.g., if the processing is necessary for the pursuit, exercise, or defence of a legal claim, or if necessary to comply with legal obligations of erasure or retention.